IVENZI Event Management App User Guide
Welcome to IVENZI, the ultimate tool for efficient event management.
This guide will walk you through IVENZI’s key features and functionalities to ensure a seamless experience for both organizers and attendees.
1. Creating an Event Website
Designing Your Website: Access the “Website Creation” feature to set up an event page without needing coding skills. Add a title, logo, and cover image for a professional look.
Adding Event Details: Provide essential event information such as date, time, location, speakers, and activities. Make your page engaging and informative to attract attendees.
2. Managing Ticket Sales
Setting Up Online Ticket Sales: Under “Ticket Management,” create ticket categories (e.g., VIP, Regular) and set prices. Attendees can purchase tickets directly from your website.
Issuing E-Tickets with QR Codes: Generate personalized e-tickets with QR codes for quick and easy entry. QR codes allow for smooth attendee tracking and secure access.
3. Customer and Attendance Management
Collecting Attendee Information: As attendees register, their contact details are stored in the “Customer Management” section for easy access.
Sending Notifications and Reminders: Keep your attendees updated by sending email or SMS reminders about event details or schedule changes.
4. Setting Up Electronic Check-in
QR Code Check-in Process: On the day of the event, attendees can use their e-ticket QR code for quick check-in. This feature minimizes queues and ensures a smooth entry.
Identity Verification: Use the app’s verification feature to confirm attendee identities, enhancing event security and tracking.
5. Collecting Post-Event Feedback
Creating Feedback Surveys: After the event, use the “Feedback” feature to design surveys or rating forms to gather attendee opinions.
Analyzing Feedback: Access the analysis tool to review responses and identify areas for improvement, helping you plan even better future events.
6. Managing Event Schedule and Content
Building a Detailed Schedule: In “Event Schedule,” create a timeline with details about each session, workshop, or panel discussion. Specify times and locations for smooth event flow.
Adding Speaker and Session Info: Provide information about speakers and topics so attendees can view content details and decide on sessions of interest.
7. Enhancing Attendee Interaction
Enabling Chat and Q&A: In “Attendee Interaction,” turn on chat or Q&A options for live communication between attendees and speakers.
Social Media Sharing: Use social media integration to allow attendees to share event highlights, increasing event visibility and engagement.
8. Generating Reports and Analytics
Reviewing Attendance Reports: After the event, access “Analytics” to view attendance rates, check-in stats, and other participation metrics.
Analyzing Financials: Use the financial reports section to view ticket sales, expenses, and a summary of the event’s financial performance.
Quick Tips for Using IVENZI
Enable Notifications: Turn on notifications to receive real-time updates on ticket sales and check-in status.
Engage with Attendees: Use the interaction features to keep attendees engaged and create a memorable experience.
Regularly Monitor Reports: Keep track of attendance and feedback reports to measure success and improve future events.
With IVENZI, organizing and managing events becomes effortless and highly efficient. We hope you enjoy using the platform to deliver successful and impactful events!
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